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The Importance Of An IT Lifecycle Replacement Plan For Businesses

Small businesses and nonprofits must constantly balance the desire for new IT assets against the limitations of their lean operating budgets. As a result, it is important for leadership to develop and utilize a well-managed lifecycle replacement (LCR) plan for their IT equipment, which will achieve the highest performance level with the most efficient use of their limited resources.

The Value Of Lifecycle Replacement

Lifecycle Replacement is a managed process to maintain optimal functionality and user productivity by carefully planning the acquisition, maintenance, and replacement of IT hardware assets such as desktop computers, laptops, servers, printers, handheld devices, monitors, and other essential IT equipment.

By developing and executing an effective lifecycle replacement plan, your organization will be able to avoid the negative impact of outmoded or poorly performing equipment as well as reduce the cost in time and resources spent repairing items. With a comprehensive LCR plan, your company stands to substantially benefit in efficiency and cost savings. Without a plan, your company will likely lose daily productivity as well as suffer the financial consequences of periodic work stoppages because of broken or poorly performing devices.

In addition, by taking the time to research, acquire, and maintain the latest equipment in a deliberate, timely process, your organization will reap the benefits of happier employees who are using high-performing IT assets. Studies show that workers are typically 13-20% more productive when they are satisfied with their equipment and workplace.

Typical IT Equipment Replacement Timeframes

Although it is important to consult with an IT products expert at your IT Support partner to best understand when your IT assets should be replaced, it is helpful to look at some typical IT equipment replacement timeframes.

  • For desktop PCs, technology experts recommend replacing them every 5-8 years, while laptops generally need replacing every 3-5 years. Standalone LCD monitors usually do not need replacement for at least 10 years.

  • Office printers and copiers should be replaced every 10 years, although companies should only use leased equipment for 3 years. Network printers need replacement every 5 years.

  • Cell phones and other handheld devices should be replaced every 3-5 years depending on the complexity of apps being used and the need to update operating systems.

  • Although they are becoming rarer with the continued migration of applications, tools, and services to the cloud, servers need replacement every 3-5 years.

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